Allowing Delegate Access on Microsoft Outlook

 Allowing Delegate Access on Microsoft Outlook

Microsoft Exchange gives users the ability for you to give another person access to your Inbox and any other Outlook folder you want. . The process of granting someone permission to open your folders, read and create items, and respond to requests for you is called “Delegate Access”.

As the person granting permission, you determine the level of access the delegate has. You can give a delegate permission to read items in your folders, or to read, create, modify, and delete items. You can give a delegate permission to send mail and to respond to mail on your behalf. The delegate can also organize meetings on your behalf and respond to meeting requests and task requests sent to you. By default, if you grant someone access to your folders, that delegate has access to the items in the folders, except items marked private. You must grant additional permissions to allow access to private items.

1.  On the Go menu, click Folder List to display your current folders;

2.  Right-click the private or public folder you want to share, and then click Sharing on the shortcut menu.;

Note: You must have Owner permission for a public folder to set sharing permissions for the folder. (Basically the folder needs to belong to you) You can set permissions for only one folder at a time.

 4.  Click Add

 5.  In the Type name or select from list box, enter the name of the person you want to grant sharing    permissions to

6.  Add, and then click OK

7.  In the Name box, click the name of the person you just added

 8.  Under Permissions, choose the settings you want (You can select the level of permission that you want other people to have)

After clicking on the “Apply” and then on the “OK” button, you have successfully added your delegates.